Full time
$20-$22 per hour
Medley, FL
Summary:
Accounts Payable Clerk works directly with the Controller to help maintain the accuracy of our Accounting and Financial records. Assists the Controller and the Accounting Manager Assistant in performing the daily, weekly and monthly accounting duties. AP clerk is responsible for processing invoices and payments, ensuring bills are paid in a timely and accurate manner. Has strong analytical skills, be well organized and passionate about their role. Establish and maintain strong relationships with new and existing vendors.
Competencies:
- Review all invoices for appropriate documentation and approval prior to payment
- Matching invoices with purchase orders & enter invoices in accounting system for payment
- Prioritize invoices according to cash discount potential and payment terms
- Process checks requests, enter manual checks, reconcile monthly credit card statements, and weekly check runs
- Maintain vendor files & respond to all vendors inquires
- Reconcile vendor statements, research, and correct discrepancies
- Maintain files and documentation thoroughly and accurately
- Communicate with vendors, and business partners via phone, e-mail, or mail
- 1099 maintenance
- Assist in month-end and year-end closing
- Assist in processing high volume PO and non-PO related vendor invoices
- Ensure all invoices are coded to the correct GL accounts
- Assist in scanning and filing documents
- Interact professionally with management and other departments for invoice coding, approvals, and disputes
- Partner with departments to review and process aged items weekly
- Process new vendor set up requests (Domestic and International)
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Answer vendor inquiries and interact with vendors regarding issues relating to invoices
- Review timecards and prepare productivity reports
- Train new employees in the use of the accounting system to enter time and expenses
- Other duties and responsibilities as assigned.
Skills & Abilities:
- Must have excellent verbal and written communication skills, strong interpersonal skills.
- Must be organized, accurate, thorough, and able to monitor work for quality
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts
- Attention to detail and accuracy
- Must possess strong analytical skills.
- Strong learning ability and problem-solving skills
- Strong time management skills and ability to be both effective and efficient in work
High School Diploma required, college courses in Accounting preferred
Experience & Skills:
- Minimum 2 years of experience in an accounts payable/accounting role required
- Proficiency in all Microsoft Office applications
- Knowledge of Microsoft Dynamics SL a plus
- Intermediate Excel skills
- A valid Florida Driver’s license
Physical Demands:
- Occasional standing and walking
- Constantly sitting
- Occasional lifting and carrying <20lbs
- Occasional pushing and pulling <25lbs
At ttg, “We believe in making a difference One Person at a Time,” ttg OPT.
