Essential Duties and Responsibilities:
· Organize and oversee the activities of the front office area; ensuring the area is tidy and presentable
· Answer, screen, and forward incoming phone calls
· General administrative support for the Miami office to include but not limited to; daily mail distribution, creating fed ex shipping labels, check distribution and filing, and managing the vendor list
· Manages updates and distribution of Miami phone directory, floor plan and emergency evacuation floor plan and company all state Master List
· Responsible for inventory management; office, kitchen, coffee, and janitorial supplies
· Point of contact for building management for communication, badging and updating relevant documents
· Responsible for sharing building management and relevant city communication with office
· Maintain parking validation log and inventory
· Assist Executives with expense report reconciliation
· Assist with invoice reconciliation and submission
· Responsible for tracking PTO
· Create and maintain company org charts
· Assist procurement with office appliances and equipment
· Perform other related duties or projects as assigned
Knowledge and Skill Requirements:
· Must have intermediate skills with Microsoft office (Basic to intermediate Word and Excel, as well as Outlook
· Computer savvy
· Strong written and verbal communication skills with ability to handle confidential information
· Professional attitude and appearance with a customer service focus
· Multitasking and time-management skills, with the ability to prioritize tasks
· Must be detail orientated
· Excellent organization skills
· Fluent in both English and Spanish, written and spoken.
· Administrative experience – 3 years
· Ability to sit for long periods for reception area coverage
· Ability to lift to 20 lbs.
· Be prompt for shift – 8am -5pm
